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Super User

Super User

Blog Admin has been providing his knowledge and expertise in planning and analysis for major corporations.

 

                  In the midst of technological advancement and a drastically changing economy, even IT resources have been growing and expanding. Companies in need of business solutions are now provided with a lot of options available in the market. From traditional mechanisms and the use of desktop applications for business, the onset of the Internet has changed how businesses operate. 

One of these notable changes is the use of web-based applications and “Cloud Computing”. Corporations and even small to medium enterprises (SMEs) are now interested into systems and services launched via “the cloud”. But what’s with this cloud computing, anyway?

According to Vangie Beal (2016) cloud computing is a kind of Internet based-computing that involves sharing of resources rather than owning a local server or application.  This is anchored on what we normally call as “the cloud” which is a metaphor for the Internet. It run applications for storing data or delivering certain services online. (Webopedia,2016)

Undeniably, growing businesses like SMEs are slowly creating the shift to business cloud solutions. Here are some of the top reasons why cloud computing is perfect for SMEs.

  • Cost & Time-saver

              If you are an SME owner, cloud computing can be a best investment for it can help in cost reduction. In the long run as your business grows, business processes might be complex and the amount of your data would be increasing as well as your customers. Thus, it is wise to venture into cloud computing which can help you support our growing needs.

Yes, instead of buying a lot of hardware like servers, why not use “the cloud” which gives you a more flexible and justifiable cost?  This is far cheaper rather than purchasing a lot of hardware and software which also need manpower for installing and running the application on every computer. Take note, the maintenance cost would also increase since you need to update it every now then. Cloud computing providers can do the work for you, they can manage the license, update and support your needs.

  • Accessibility & Flexibility

                  Since cloud computing runs via the Internet, most of its applications can run smoothly on different devices.  For SMEs nowadays, most of the marketing strategies and even transactions are done online. With e-commerce launched on cloud computing, you can ensure that you always have your data and the list of your clients without the hassle of going back to your office just to run your business. It is accessible anytime and anywhere as long as you have Internet connection. This gives businesses an avenue to be flexible and productive since your data and business transactions are easy to access and always available.

  • Speed & Performance

           What makes cloud computing so great is the idea that in just a click, you can now easily access or do the transaction that you want. This elicits faster communication and performance for businesses. Email, web, e-commerce and other services have become easier and convenient via cloud computing. You also don’t need to worry about the upgrading of the application since it is launched with the latest computing hardware.

  • Storage and Back-up

           SME owners need not to worry about large amount of data.  Cloud computing is as reliable as it is. Back-up and recovery of files will always be secured via the multiple sites on the cloud’s provider network. This eliminates the hassle of using a hardware or data center which is tedious and timely to manage. Imagine migrating thousands of files and updating such via a local server. With the use of cloud, you can ensure that your data is replicated on a secured site which prevents total data loss.

  • Collaboration and Partnership         

          SMEs with business partners and growing branches can have a competitive advantage over cloud computing. The data and even office processes are now launched online which can forge better marketing strategies and collaboration online. You can work and access the data even if you are in a different branch or location. Employees can upload and share files instantly online.

  • Integration & Security Protocol

          Data integration is so much more organized and fun with the use of cloud computing. Start-up businesses can actually support their back-office operations with online applications or a centralized system launched via the cloud. You can also ensure that your data is protected since cloud computing adheres to strict and high levels of security.

 

        These are just some of the reasons why SMEs should definitely try cloud computing. This gives them the avenue to maximize their business potentials and reach their targets. With the availability of Internet, SMEs can easily launch their businesses easier without buying costly infrastructure and hiring a lot of people. If you want to try how cloud computing works, there are a lot of trials available online which can help you discover more about cloud computing.

Who knows? This might bring you more business success in the long run.

 

 

Reference: Vangie Beal (2016). Cloud Computing Retrieved from:http://www.webopedia.com/TERM/C/cloud_computing.html

Image Source: http://www.freepik.com/free-vector/user-experience-with-a-laptop_847126.htm#term=cloud computing&page=1&position=1

 

                 Nowadays, millions of apps are being developed and launched worldwide. It can be anything under the sun from games, fashion, business down to the most compelling skill or office related applications available online or offline. Well, this is not surprising given the rapid advancement of technology and our modern society. People are given the privilege to immerse themselves into a lot of choices, available to support their lifestyle and even their businesses.

But in a myriad of co-existing apps, which is the best way to go? Which is convenient to use? Which is more feasible? Will it be the use of desktop apps or web-based applications?

Given these unceasing questions, let us try to strike a point of balance and analyze both of them.

Desktop and Web-Based Applications

Normally, people are more familiar with desktop applications. Name all of those from Microsoft Word, Microsoft Excel up to the stand-alone software that you usually install in your laptop or desktop. These are the computer programs that can run locally on your personal computer. On the other hand, a web application can only run and delivered to a local device via the Internet. Emails and online retail applications are now within your reach with the use of certain web-based applications. Yahoo, Gmail and Skype are the conventional examples of web-based applications.

As years passed, the wonders of web-based applications have also urged developers to make an offline version of certain apps. This justifies the idea that the features of desktop apps are still preferred by some. No wonder why other people are still buying CD-ROM to install their favorite desktop program or game. In this way, they can enjoy its use without connectivity constraints.

Comparing Desktop and Web-based Applications

Choosing between the two kinds of apps is relatively dependent on your purpose and your personal preference. If you are a business owner, the decision will solely depend on your needs and objectives. But here are some important factors and parameters that can help you decide.

  • Usability and Accessibility- Relatively, both kinds of applications are easy to use especially now that we are in the digital age. However, desktop applications can only run on a specific desktop. It means that physical location is a main factor to consider. You can only use the certain application or program on the computer where you installed it. You can’t open it even on your mobile phone. In contrast, this is very different for web-based applications where you can use and access the app anytime and anywhere as long as there is a stable Internet connection. Most of the apps are delivered and run through a web-browser and is not mutually exclusive on a particular device.

 

  • Control and Security- In terms of control, desktop applications are reliable and safe since you have the control over the program or software. Since a desktop application is installed on a particular desktop the risks are smaller as compared to web-based applications where the risks are higher and outgoing threats may occur. In this kind of application, the owner may or may not have direct control over the information since it is run via the Internet.

 

  • Cost- In terms of cost, desktop applications are more on the “one-time payment” scheme. Buy the software and pay for it. Unlike, web-based applications, you have the option to use it for a certain period of time. You also have the chance to upgrade it just in case you still want an improved version of it. The cost and payment scheme is very flexible.

 

  • Maintenance- Web-based applications are preferred by many due to the fact that it eliminates the hassle of maintenance. If you want to upgrade it, you can easily subscribe and pay an additional amount for upgrade and the third party or company who developed it will do the hassle for you. Unlike desktop apps, the maintenance cost might be high which will cost you to buy another version of the software or program. It is highly dependent on hardware requirements so it is not that flexible as compared to web-based applications.

 

  • Audience-Reach and Scalability- Desktop applications are location bound and if you want to share this kind of application you have to install it several times to other computers. On the other hand, web-based applications are Internet-based so as long as you are connected, you can subscribe or install the app that you want online. If you want to share it, you can instantly and directly do it, so that others can see it and download it on their own. This is also the reason why businesses preferred web-based apps due to its wider reach and limitless scope.

These are just some of the parameters and standards that you can use to choose what will work best for you or your business. If you want an application that is exclusive for your use only and available offline, you might want to consider using a desktop application. Meanwhile, if you are more of updates and dynamic features plus convenience and accessibility, web-based apps will do the wonders for you.  Just always remember that the kind of app that you will use should always be anchored upon your personal and business needs. Just feel free to explore different kinds of apps and choose what would interest you at its finest.

Image from: http://www.freepik.com/free-vector/cloud-computing_815706.htm#term=desktop app&page=1&position=2

 

            

Tuesday, 08 November 2016 11:05

Attaining Efficiency Through Computerization

 

         If there’s one thing that business operations seek nowadays, that would be one thing and only one thing… “efficiency”.  Yes, it is! In the vicious cycle of how a business works, efficiency has become the main determinant and driving force in achieving success.

After all, being efficient encapsulates everything!

In this fast-changing world, not only business operations should be fast but even employees are expected to be efficient in performing daily tasks. But what does it really mean to be efficient? Well, this entails doing a lot things over a short period of time, attaining certain business goals and objectives. For some, you are efficient if you’ve accomplished your goals and reached your targets faster and earlier as expected. How can you actually attain efficiency in business?

Actually, there are a lot of ways to attain efficiency in business operations. But one of the most proven and sought after way to do it is through “computerization”.  From the word itself, this entails the use of computers or software programs in controlling, processing or storing your data. It can also be through a computerized system which can facilitate the processing and delivery of your products and services.

Indeed, it is undeniable that “computerization” has been the latest trend in almost every institution and agency worldwide. Almost every business transaction can now be easily facilitated and managed through the use of computers. Here are some the reasons why computerization is the best way to go for your business.

  • Computerization helps in storing and protecting your data.

                 Computer programs, applications and systems can easily store as much information as you want. By using a computerized system, you can easily store information with user level access which can protect confidential information that you want to be secured. Unlike writing all the information manually on paper, this is much easier and convenient for any business enterprise. Formal records and confidential files are now easily and conveniently stored thought computerization.

  • Computerization yields a faster service through automation

                  Computerization yields a faster service as compared to the manual method of doing things. Instead of manually inputting your payroll or sales on a paper, why not have an automated machine which can store your data and can print the reports/receipts that you need.  Moreover, in the manual method, you need a lot of manpower to be able to accomplish a task while in computerization, a workload that a number of employees can do for 5 days can be done by an automated machine for 1 hour or so. Imagine how incredible and fast is that! After all, customers today preferred to avail the services of a business with faster service as compared to the others.

  • Computerization gives you the privilege to access your information anytime and anywhere.

                  One of the most important benefits of computerization is how it helps in accessing information about your business anytime and anywhere. With the use of a computerized system you can now view your data even on your mobile phone or with your laptop. You can also work remotely even if you are not in the office. Communication is much easier and access to information is not limited on your desktop computer alone. Having a computerized system allows you to monitor your data and back track the history of the transactions that transpired in your business even if you are not in the office.

  • Computerization saves more time and money.

                    Software programs or computerized system can help businesses to save more time and money. Instead of manually searching for the client’s records through the stacks of paper in your office why not use a system which can store your customer information? In just a click, you can have access to your data which saves more time. Instead of manually searching through the pile of folders, your employees or even you can do other things. This eliminates idle time on the part of your employees and save the cost of buying a lot papers for your office which may not stand the test of time. After all, having a system is a onetime big time investment that can benefit your business in many ways.  It can be on your operations, marketing, accounting or human resources.                   

  • Computerization allows you to customize, organize and manage your data for your future needs

                   Having a computerized system in your business gives you the avenue to customize it according to your business needs. A reputable software company can allow you to develop a system that will specifically stand for the operations of your business. It can help you to organize and manage your data. It is future proof because, even you- can actually edit the information and update what reports would you be needing in the future. Unlike the manual method, computerization allows you to customize the information and align it to your needs and operations.

  • Computerization gives a high sense of accuracy and reliability.

                    Businesses that deal with a lot of figures or numbers in terms of sales, stocks, taxes and other computations are more likely to rely on a computerized system. This is for the reason that, having a system yields more accurate results. Human errors and other risks can be reduced with the use of a system. It can also give you the report that you need in just a snap.

  • Computerization increases productivity

                   Using a computerized system or software increases the overall productivity of the business and even the employees. This is for the reason that computerization is self-sufficient, it means that it is very easy to use sometimes it can even function without or with minimal human intervention. Biometrics, Ordering System, Scheduling System are a few examples of computerized systems that are helpful for businesses. It can work and run your business even without having an actual person who will manually get and input the orders or schedule your customers. Thus, it also allows you to do other things while the system runs for itself, reaching a lot of customers given a certain period of time.  

 

             These are just some of the reasons justifying how a business can attain efficiency through computerization. After all, technology and computerization will materialize if used well, given the right purpose. Don’t be afraid to try and invest on something that will give your business pragmatic benefits in the long run. Computerization might be the lost key that will fill in the gaps to support your business operations.

 

 Image Source: 

 http://www.freepik.com/free-vector/workplace-in-top-view_788440.htm#term=computer&page=1&position=12

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