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              New digital capabilities have changed the world and even how businesses run. Indeed, rapid advancement became an impetus to harness and utilize technology in business management and operations. Technology provided the leeway for companies to adapt and to choose from a sheer range of options available in the market. But with a lot of fishes in the sea or let us say a wide spectrum of software systems, how do you necessarily know what is the right software system for your business? or maybe, what type will actually help you to boost your company’s productivity and profitability?

Hence, there are a lot of mind-boggling questions that may come into your mind when you hear the word “software system.” A software system is just an aspect of an IT system. On a bigger scheme, an IT system is encapsulating not only the software but even the hardware aspect as well. A system includes the database, infrastructure, process, people and security.

But in this article, we will mainly talk about the software system alone. It has interconnected components working together to facilitate the flow of information and inter-process communication.

A software system is vital for business success. It helps in supporting the operations and standard procedures of an enterprise. Everything seems to be easy with the use of software system. Yes, as compared to the manual way of doing things, using an automated system is much more convenient, faster and maybe error-free. With the use of a software system, you can also plan and design a corporate and/or strategy that will coherently help you to achieve certain business goals. A software system is made up of different parts, procedures or modules which is specifically designed to address and target business problems. 

Big corporations or even Small Medium Enterprises (SMEs) face a barrel of responsibilities due to the increasing number of clients and even products and services. Actually, this kind of problem is a “good” problem, because it is a testament that your business is growing and expanding! Thus, it is a must that you impose certain mechanisms on how you can deal with such changes and improve your business.

One of these mechanisms is by having a software system which can help you to make efficient operations without compromising the quality of your service and product. Voila! This is where a software system comes into play. But how can you know if it’s the right one for you?  Here are some suggestions.

  • The right software system for your business should always be anchored and customized based on your needs. Yes! your needs will define what kind of software system should you have. And your needs are very unique to your business which is different from what businesses with the similar business model have. You even have to identify the set of issues and problems that you want to address by using such.                                                                                                                                                                                                                                                                                                                                                 Different kinds of software system can address your specific needs. For instance, if your problem is how to streamline your Human Resources and Payroll processes, you can go for a Human Resources Information System (HRIS). If your needs are more of managing customer inquiries and complaints, you can plan on having a Client Management Information System (CMIS). If your need is more of managing the content, you can go on having a Content Management System (CMS). If you want something that will manage your Sales funnel and the financial flow of your company, you may want to have a Sales Management System or Financial Management System. Other software systems are Inventory System, Operational System or an Enterprise Resource Planning (ERP) System.
  • The right software system for your business should serve your purpose, interests and business goals. In other words, the software system should be purposive. It should solve your problems, address your business needs and help you achieve your corporate goals and objectives. For instance, one of your goals is to reduce the number of employees complaining about errors in their tax computation. Thus, as a solution you’ve think of acquiring a Payroll System which will yield accurate data and exhibit computing techniques to be able to achieve your goal. In this way, this can also promote productivity and time management for your employees.
  • The right software system for your business can help you in managing and documenting data. One of the special features of a software system is its capacity to store, process and manage information. Keeping track and monitoring your data is much easier with the use of a software system. Thus, the right one for your business should be able to have this feature to help you in dealing with data management problems and documentation.
  • The right software system for your business can boost your productivity and profit. Any business would want a system that would help them save more time in their operations. Yes, a software system that would complement with your business strategies is a must have. Sometimes business transactions will run smoother and faster with the use of a software system. Nowadays, even banks, offices and media establishments are using such to speed up and manage their company information. Thus, it helps in stimulating productivity and profit.
  • The right software system for your business will leverage your business towards growth. The right software system should be able to support your growth as a business. It should be able to function as tool for improving and supporting your internal and external procedures. Who knows? This software system can pave the way towards your advancement and future expansion.
  • The right software system for your business is a wise investment. If you want the right software system, you should also look for the right people who are capable of making things right for your business. You should also acquire the services of a good and reputable software company if you don’t have an in-house developer, or simply, your in-house developers are not sufficient to address your needs. For this part, our previous article located in the blog section can guide you. After all, deciding to venture with system development has always been an investment. Thus, it is important to look at the cost and the Return of Investment (ROI) that the software system can actually bring your business. It is like investing and sowing right now, then reaping the fruits in the long run. Make sure to make a wise decision, go for the best that will pay you off larger in the future.

These are just some suggestions on how you can find the right software system for your business. Even on your own you can keep on asking several business questions and unravel mechanisms on how to find the right software system for your business. Just remember that the urgency to address certain business needs is also a consideration might as well the cost of production. Go for a software system that will work best for your business!

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Published in Software Development

 

Most companies these days would claim that they are “reputable” enough to handle your software development needs. But what does the term reputable mean?

The word reputable is variable. The term reputable comes from the root word “reputation”, which means, a belief that someone or something has that particular habit or characteristic. In all honest terms, every company, institution or individual have their own reputation. An individual may be reputed to as “industrious or hardworking” even though no one has ever worked with that individual. A company may be reputed as “dynamic or customer-centric”, even though no one has ever engaged this company into business.

In the world of software development, reputation varies. Some companies are reputed to be “expensive” or “delivers high quality outputs.” But would these be enough for small to medium enterprises? It would depend on how these companies view as such, but let us discuss here the characteristics of a “good-reputationed” software development company.

  1. A Good Software Company Must Have An Extensive Record of Delivered Solutions

            It would be easy to create an off-the-shelf timekeeping system and it would be easy to create an off-the-shelf accounting system, but timekeeping and accounting are just slices off the pie in a business environment. What sets good software development companies apart are its extensive experience in delivering solutions for various industries, supporting various business processes. It should not be limited in delivering specific off-the-shelf solutions for the software development processes require extensive experience in the areas of all business aspects.

  1. A Good Software Company Must First Listen, and listen and listen, and listen.

Each business has its own specific process that sets it apart from its competition. If a software company does not listen to what you specifically need then how can they deliver what you need? “I need this automated solution, but I really do not have that much money to pay for it.”

 Software development companies who hear these lines go out as soon as they can. But good software companies would try to work out a solution with you. Flexible payment terms? It can always be done, for the good of the client. Of course, business is business, but would the clients deserve more? 

  1. A Good Software Company Focus On Quality

Some software companies go in, install, configure and leave, leaving the clients hanging. A good software company listens, listens even more, understands your business, understands your problems, installs, configures and stays with you until such time that you are running perfectly. Of course, it comes with a bit of cost, but quality and perfection always comes with costs.

  1. A Good Software Company Supports

 Some software companies, again, go in, install, configure and leave. After sometime, your business processes requires change and no one knows on how the software installed can fit into the business process. Some companies throw the software to the garbage, but good companies make sure that they are there to make the software adjust to your business. This makes sure that good return of investments are realized by the client.

  1. Good Software Companies See the Big Picture

Need to link your existing systems to another systems in the future? Some companies do not realize that their deliverables may require interface to new or existing systems in the future leaving a thick wall on their software products so that it can’t be linked to other systems or software in the future.

Need to put up that system into the Internet? Some companies would just say, they cannot, but good companies have designed their products so that it can support everything.

  1. Lastly, Good software companies are customer-centric and deliver quality results. 

Who would want to work with companies who do not listen to what their customers need and just shove down their products to the throat of their clients so that they can make the sale, get paid and go? Again, good software companies exist because they value what their customers need, not just on the revenues that they are about to make. Sudden adjustments into the software? Good software companies knows that. It would be ok to make adjustments, just as long as the software fits into the users requirements. Good software companies work closely with the clients and communicate well so that even the smallest detail of issues can be ironed out.

Have you experienced a software that you installed in your smart phone that after installation, the phone does not work as normal as before? Then after installing, you call up their support, but no one can help you? It’s quality. Good software companies ensure that their products would work and commits that these products can still be improved, making them work better.

These characteristics are vital. It’s not just about reputation. Sure, good software companies may charge higher, but then again, quality may come at a higher price and that higher price would be going back to your business in the future. Cheaper companies may charge low, but would be leaving you as soon as they are paid leaving their customers hanging and may decide just not to use the software, throwing investments to the bin. Good software companies are there to support you in your every little need, and are there to support you in your pain and victories.

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Published in Software Development

 

 

             Across all business strata, the concept of “database” has been a crucial aspect of Systems Development. Indeed, it is tantamount to say that, nowadays, almost all business establishments are investing to venture upon it, after all the database is the lifeblood of business operations aside from Sales and Marketing. Name all of those from the big corporations, institutions, government agencies down to the Small-Medium Enterprises (SME’s).

Apparently, this is no surprising because before you drive that line towards the concept of Above-the-Line (ABL) advertising or marketing, a company needs to establish itself first and manage its own knowledge bank.

One better way to do this, is to have an organized and established database. Take note, not just a database but a good and well-structured one!

Talking About the Database

The heart of a database is the data itself. It contains all the quantitative or qualitative information about a company, its customers, their people, its services, products, sales, etc. These pieces of information are collated inside the database; which is an integral part of systems development. It serves as the content and meat of any system or application. Hence, it is indispensable to know what type of data should you use in creating a database.

Unstructured data is a set of information that lacks categorization and arrangement. One simple example would be having too many email messages with a different subject and sender. Imagine how chaotic it may appear, right? But once you categorized it into folders, your life will be much easier. This is where structured data will come into play.

Structured data is a set of information that has a fixed format and arrangement. It has a high-degree of organization and flexibility rather than the previous one. It is arranged in a manner that can easily be accessed by anyone either by order, name, location, gender etc. It follows a data model which depends on the type of business data available and how they are stored, processed and accessed. Thus, it is important to define the values first to organize your data in a database. (Webopedia, 2016). 

Companies and SME’s with a growing number of clients and employees might have been facing a lot of issues due to unstructured and cluttered data. Imagine how much information they need to compile? Or how much information that they need to collate using voluminous and multiple sources of data just to create a report?  This is the very reason why having a database became the most sought after solution for data management problems.

Knowing the Importance of a well-structured database

According to Global Industry Development Network (GIDN), a well-structured database is paramount to the success of a business. Keeping all  information into a one secured place to be accessed anytime by any business. Here are some of the top reasons why there is a need for a well-structured database.

  • Accessibility and Availability of Data

A well-structured database can make information easily accessible anytime and anywhere. Any information in a database can also be searchable due to its categorization and fixed arrangement of values. You can now eliminate the hassle of manually going through a lot of papers or multiple sources before finding the right piece of information that you need.

 

  • Sharing of Data/ Multi-User Scheme

  A well-structured database is beneficial for the sharing of data. A database is designed for processing transactions, storing these transactions and sharing data with a lot of users. Yes, it follows a multi-user mode where anyone can access the information at the same time. If you are a developer, normally structured data is done by using Structured Query Language (SQL) a programming language used in data management systems. 

  • System Performance

   A well structured database allows systems or applications accessing such information to perform much better by just going through a structure piece of source, instead of an application or system to browse several sources just to get or acquire specific values.

  • Security and Authorized Access to Information

A well-structured database is better on how it sis being controlled and managed. . User-level access mode is used to verify a number of people who can use and access the database. Security measures are also included to limit the access to some information which should not be for everyone. By having a database, you can ensure that information is stored safely and efficiently. Database Administrators are the only people allowed to change or revise the database according to their needs as well as perform the necessary optimization of these structured databases for it to perform efficiently.

  • Easier and Simpler Storage & Backup

A well- structured database requires less effort for storage and backup. It helps in preventing data loss and storing important files for monitoring and growth tracking. With the available technology right now, you can even store your database by using Cloud.

  • Analysis and Verification of Data

 A well-structured database is also important and helpful in analyzing data. Since information is structured and categorized, analyzing data won’t be that difficult. You can easily get all the figures and details that you want and turn it into a report. The database can also verify if the data is valid, you can set up some values or verification codes to test the integrity of data.

  • Time, Effort and Cost Efficient

A well structured database minimizes the effort of browsing all the locations at your library to look for some details about the client. More importantly, this is cost efficient especially if you have a daily operation where the transactions need information from a database.

These are just some of the benefits why it is viable to have a well-structured database. On a pragmatic level, having a good database is also used to complement with certain marketing strategies and business approaches. Some companies can also use this to bridge the gap between the company and its clients or even an organization and its members. This is also a reason why having a good database is becoming not only a solution but more of a necessity and business philosophy.

 

 

References:

Global Industry Development Netowork. (September 14, 2016). Importance of Structured Databases. Retrieved from http://gidn.co/news/the-importance-of-structured-databases.html

Bright Planet Online Website (September 14, 2016. Structured & Unstructured Database. Retrieved from https://brightplanet.com/2012/06/structured-vs-unstructured-data/

Webopedia Online Website. (September 14, 2016) Structured Data Retrieved from http://www.webopedia.com/TERM/S/structured_data.html

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Published in Software Development

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