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             Across all business strata, the concept of “database” has been a crucial aspect of Systems Development. Indeed, it is tantamount to say that, nowadays, almost all business establishments are investing to venture upon it, after all the database is the lifeblood of business operations aside from Sales and Marketing. Name all of those from the big corporations, institutions, government agencies down to the Small-Medium Enterprises (SME’s).

Apparently, this is no surprising because before you drive that line towards the concept of Above-the-Line (ABL) advertising or marketing, a company needs to establish itself first and manage its own knowledge bank.

One better way to do this, is to have an organized and established database. Take note, not just a database but a good and well-structured one!

Talking About the Database

The heart of a database is the data itself. It contains all the quantitative or qualitative information about a company, its customers, their people, its services, products, sales, etc. These pieces of information are collated inside the database; which is an integral part of systems development. It serves as the content and meat of any system or application. Hence, it is indispensable to know what type of data should you use in creating a database.

Unstructured data is a set of information that lacks categorization and arrangement. One simple example would be having too many email messages with a different subject and sender. Imagine how chaotic it may appear, right? But once you categorized it into folders, your life will be much easier. This is where structured data will come into play.

Structured data is a set of information that has a fixed format and arrangement. It has a high-degree of organization and flexibility rather than the previous one. It is arranged in a manner that can easily be accessed by anyone either by order, name, location, gender etc. It follows a data model which depends on the type of business data available and how they are stored, processed and accessed. Thus, it is important to define the values first to organize your data in a database. (Webopedia, 2016). 

Companies and SME’s with a growing number of clients and employees might have been facing a lot of issues due to unstructured and cluttered data. Imagine how much information they need to compile? Or how much information that they need to collate using voluminous and multiple sources of data just to create a report?  This is the very reason why having a database became the most sought after solution for data management problems.

Knowing the Importance of a well-structured database

According to Global Industry Development Network (GIDN), a well-structured database is paramount to the success of a business. Keeping all  information into a one secured place to be accessed anytime by any business. Here are some of the top reasons why there is a need for a well-structured database.

  • Accessibility and Availability of Data

A well-structured database can make information easily accessible anytime and anywhere. Any information in a database can also be searchable due to its categorization and fixed arrangement of values. You can now eliminate the hassle of manually going through a lot of papers or multiple sources before finding the right piece of information that you need.

 

  • Sharing of Data/ Multi-User Scheme

  A well-structured database is beneficial for the sharing of data. A database is designed for processing transactions, storing these transactions and sharing data with a lot of users. Yes, it follows a multi-user mode where anyone can access the information at the same time. If you are a developer, normally structured data is done by using Structured Query Language (SQL) a programming language used in data management systems. 

  • System Performance

   A well structured database allows systems or applications accessing such information to perform much better by just going through a structure piece of source, instead of an application or system to browse several sources just to get or acquire specific values.

  • Security and Authorized Access to Information

A well-structured database is better on how it sis being controlled and managed. . User-level access mode is used to verify a number of people who can use and access the database. Security measures are also included to limit the access to some information which should not be for everyone. By having a database, you can ensure that information is stored safely and efficiently. Database Administrators are the only people allowed to change or revise the database according to their needs as well as perform the necessary optimization of these structured databases for it to perform efficiently.

  • Easier and Simpler Storage & Backup

A well- structured database requires less effort for storage and backup. It helps in preventing data loss and storing important files for monitoring and growth tracking. With the available technology right now, you can even store your database by using Cloud.

  • Analysis and Verification of Data

 A well-structured database is also important and helpful in analyzing data. Since information is structured and categorized, analyzing data won’t be that difficult. You can easily get all the figures and details that you want and turn it into a report. The database can also verify if the data is valid, you can set up some values or verification codes to test the integrity of data.

  • Time, Effort and Cost Efficient

A well structured database minimizes the effort of browsing all the locations at your library to look for some details about the client. More importantly, this is cost efficient especially if you have a daily operation where the transactions need information from a database.

These are just some of the benefits why it is viable to have a well-structured database. On a pragmatic level, having a good database is also used to complement with certain marketing strategies and business approaches. Some companies can also use this to bridge the gap between the company and its clients or even an organization and its members. This is also a reason why having a good database is becoming not only a solution but more of a necessity and business philosophy.

 

 

References:

Global Industry Development Netowork. (September 14, 2016). Importance of Structured Databases. Retrieved from http://gidn.co/news/the-importance-of-structured-databases.html

Bright Planet Online Website (September 14, 2016. Structured & Unstructured Database. Retrieved from https://brightplanet.com/2012/06/structured-vs-unstructured-data/

Webopedia Online Website. (September 14, 2016) Structured Data Retrieved from http://www.webopedia.com/TERM/S/structured_data.html

Image Source: Freepik.com 

 

Published in Software Development

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